What's New - Version 6.0.15

1. Fully Automated e-TCS in FACT ERP.NG (New)
– Applicable for India only

• We are delighted to release the Fully Automated e-TCS
• Another fully integrated and automated statutory requirement affecting many companies
• Set up e-TCS for automatic issue of Debit Note on Customers upon reaching receipt of INR 50 Lakhs
• Follows all the prescribed conditions for error free TCS handling
• Facility to issue Credit Note to Vendors for TCS Collected by them
• TCS Challan Entry
• Automatic Generation of Form 27EQ in soft copy as per TDS Schema
• Upload the soft copy of Form 27EQ on TDS Portal
• No manual work, no errors, no delays, 100% compliance

(System – Preferences – System Controls)
(Masters – Customers / Vendors – Customers)
(Masters – Customers / Vendors – Vendors)
(Accounts Receivable – Sales – Entry – Customer Receipt / Payment)
(Accounts Payable – Purchases – Entry – Vendor Receipt / Payment)
(Statutory – Entry – Tax Collection at Source (TCS) – TCS Deposit Challan)
(Statutory – Reports – TCS / eTCS Forms – Form 27EQ)
(Auditor’s Toolbox – TCS / eTCS Forms – Form 27EQ)

2. Invoice Collection Automation (New/Beta Version)
Vendor Payment Automation with Auto Bank Reconciliation (New/Beta Version)
– Applicable for India only

FACT is proud to announce the path-breaking tieup with Hylobiz, the leading global fintech company. With this tieup, FACT ERP.NG Users immediately benefit from End-to-End Automation in two ways:

• Vendor Payment Automation
  • Fully Automated Payments (via API) from ICICI Bank, HDFC Bank, Kotak Mahindra Bank and YES Bank (more banks being added)
  • Payments are made to Vendors after successful Online Approvals within FACT ERP.NG
  • No need to log into the Bank Portals
  • No mistakes/no payments to wrong vendors
  • Eliminate fraud
  • Eliminate delays
  • Auto Bank Reconciliation for all payments
  • Slash Payment Costs and save on critical manpower
  • Improve Vendor Relations
• Invoice Collection Automation
  • Every Sale Invoice goes with a “Click to Pay” button
  • Choose from multiple payments you wish to offer your Customers (UPI Banking, Net Banking, Wallets, Credit Cards, Debit Cards)
  • Up the image of your company to look like MNCs
  • Reel in your collections without lifting a finger
  • Automated Email Reminders go out to Customers with the Payment Link
  • Customers click on the Payment button and make instant payments
  • Amount gets credited into your bank account instantly
  • Receipt Voucher is made automatically in FACT ERP.NG and adjusted against the Sale Invoice
  • Auto Bank Reconciliation
  • Slash Collection Costs and save on critical manpower

Call us on +91-75950-69429 to learn more about how you can get started on this amazing journey!

3. User Defined Fields – All Documents (Enhanced)

• Very Powerful New Option ‘Attributes’ added in
  • Product Master
  • Customer Master
  • Vendor Master
  • Proforma Invoice / Quotation Global
  • Proforma Invoice / Quotation Product Details
  • Sale Order Global
  • Sale Order Product Details
  • Sale D/O Global
  • Sale D/O Product Details
  • Sale Invoice Global
  • Sale Invoice Product Details
  • Sale Return Global
  • Sale Return Product Details
  • Customer Receipt / Payment Global
  • Purchase Indent / Requisition Global
  • Purchase Indent / Requisition Details
  • Purchase Order Global
  • Purchase Order Product Details
  • Purchase D/O (GRN) Global
  • Purchase D/O (GRN) Product Details
  • Purchase Invoice Global
  • Purchase Invoice Product Details
  • Purchase Return Global
  • Purchase Return Product Details
  • Vendor Receipt / Payment Global
  • Bill of Material Product Details (General)
  • Manufacturing Order Product Details (General)
  • Inventory Issue Product Details (General)
  • Issue Return Product Details (General)
  • Finished Goods Return Product Details (General)
  • Finished Goods Received Product Details (General)
  • Stock Transfer / Adjustment Product Details (General)
  • Purchase Inward Quotation Global
  • Purchase Inward Quotation Product Details
  • Stock Transfer Order Global (General)
  • Stock Transfer Order Product Details (General)
• Possible to turn each Attribute On/Off (Active or Dormant)
• Possible to make each Attribute Mandatory/Optional
• All Active Attributes will be automatically visible in
  • Document Designer
  • Report Writer
  • Data Dump Reports

(Masters – User Defined Fields – All Documents)
(Masters – Document Designer)
(Masters – Report Writer)

4. Entry – Sales (Enhanced)
– Applicable for India only

• Automatic Update of E-Way Bill Number when entering Sale Invoice
  • New Field: ‘E-Way Bill Number’ added in Remarks window
  • E-Way Bill Number is automatically updated here from Statutory-Entry-E-Way Bill Generation

(Accounts Receivable – Sales – Entry – Sale Invoice)

5. Automatic Upload of E-Way Bill to GSTN Server (New)

• E-Way Bill is automatically uploaded to GSTN Server along with E-Invoice
  • No extra work required
  • Fully integrated with the Sale Invoice Upload
• E-Way Bill is automatically uploaded to GSTN Server along with “Inter-State Stock Transfer”
• Upload E-Way Bill directly to GSTN Server from Home Screen
• Cancel E-Way Bill from Utility option

(Accounts Receivable – Sales – Entry – Sale Invoice)
(Inventory Warehousing – Entry – Transfer of Stock – Stock Transfer)

6. Finished Goods Received (Enhanced)
Raw Material Reconciliation Report (Enhanced)

• Finished Goods Received Voucher
  • View Standard Consumption Quantities of Raw Materials/Components when entering Finished Goods Received Voucher (as per attached BOM)
  • New Option: “Overwrite BOM Definition” allows you to reduce/increase the Consumption of Raw Materials/Components
  • Change Consumption Quantities of Raw Materials/Components for each batch of Finished Goods Received
  • Integrity Check does not allow saving of Finished Goods Received Voucher if sufficient quantities of Raw Materials/Components are not in stock
  • New Option: “Show Cost” Option
    • Immediately calculates the value of the Raw Materials/Components consumed and displays it in a Pop Up Box for great visibility
    • View WIP Quantity for each Raw Material/Component (calculated as per Issues, Issue Returns and Consumption in Finished Goods Received)
    • View Balance Quantity in Hand for each Raw Material/Component
    • Finished Goods Received Voucher now calculates “Manufactured Cost” automatically and matches with “Raw Material Reconciliation Report”
• Raw Material Reconciliation Report
  • Value of WIP is automatically calculated following the Actual Consumption of Raw Materials/Components in Finished Goods Received Voucher Entry

(Inventory Warehousing – Entry – Finished Goods – Received)

7. Web Cockpit – New Tiles Introduced (Enhanced)

Compliance Guru (refreshed look and feel and run much faster)

• Compliance Configuration
• Compliance Notification

(Web Cockpit)

8. Report Scheduler (Enhanced)

• New Report added: “Statement of Account – Customers”
  • Customer Statement of Account will be emailed only to those Contacts for whom this option has been enabled in Customer Master/Contacts
  • Possible to send Customer Statement of Account to multiple Contacts same Customer
  • Customer Code will be embedded in the PDF Attachment File Name for easy identification

(Masters – Report Scheduler)

9. WhatsApp Integration (Enhanced)

• If you have not signed up for WhatsApp via FACT ERP.NG, do so today
• We have made the WhatsApp Messages even more powerful
• Make your WhatsApp Cover Note even more effective with Bold Text, Italics Text, Strike through Text and
  • Bold Text: *<Message Text>* (add asterisks before and after)
  • Italics Text: _<Message Text>_ (add _ before and after)
  • Strikethrough Text: ~<Message Text>~
• Real-Feel Preview with Global Level Fields (see exactly what will go in the WhatsApp Messages)
  • Select these New Fields when creating the WhatsApp Cover Notes:
    • Proforma Invoice / Quotation
    • Sale D/O (Delivery Order)
    • Sale Invoice
    • Customer Receipt / Payment
  • In the Preview Window, now see the Actual Number of these documents and get the Real-Feel even before the WhatsApp Message goes out
• Pre-Sending Instant Verification
  • Document Design Name and Receiver Information will also be displayed in Preview Window
  • Makes it easy to do Instant Verification, just prior to hitting the Send button

(System – Configuration – WhatsApp – WhatsApp Cover Note)
(Masters – Items / Products – Products)
(Accounts Receivable – Sales – Entry – Proforma Invoice / Quotation)
(Accounts Receivable – Sales – Entry – Sale D/O)
(Accounts Receivable – Sales – Entry – Sale Invoice)
(Accounts Receivable – Sales – Entry – Customer Receipt)
(Accounts Payable – Purchases – Entry – Purchase Order)
(Accounts Payable – Purchases – Entry – Vendor Payment)

10. GST E-Invoice Enabled for Global Level GST Term (Enhanced)
– Applicable for India only

Now possible to upload E-Invoice to GSTN Server even if your GST Term is at Global Level

• Easy configuration of Global and Product Level Terms via E-Invoice Configuration Module
• Map / Select respective Global and Product Level Terms in “Before GST” and “After GST” Mapping Window

(Accounts Receivable – Sales – Entry – Sale Invoice)
(Accounts Receivable – Sales – Entry – Sale Return)
(Accounts Payable – Purchases – Entry – Purchase Invoice)
(Accounts Payable – Purchases – Entry – Purchase Return)

11. Customer Master (Enhanced)

• Yet More Power in Setting up ‘Selling Prices’ for Customers
  • Select Price List at Product Group Level for each Customer
• New Tab ‘Applicable Price List’
  • Applicable at Product Level (All Products)
    • Select Price List 1 (Default) or Price List 2, 3, 4 or 5
    • This will pick up the appropriate Selling Price which has been set up at the Product/SKU Level
  • Applicable at Product Group Level
    • Select Price List 1 (Default), Price List 2, or Price List 3, 4 or 5
    • This will override the Selling Price which has been set up at the Product/SKU Level and will instead pick up the from the Selling Price selected here

(Masters – Customers / Vendors – Customers)

12. GST E-Invoice Enabled for Cash Sales (Enhanced)
– Applicable for India only

Now possible to upload E-Invoice to GSTN Server for Cash Sales

• No need to create the buyer in Customer Master
• Cash Sale will be uploaded automatically after successful validation of all mandatory fields

(Accounts Receivable – Sales / Entry / Sale Invoice)

13. Entry – Sales (Enhanced)
– Applicable for India only

Detailed Information added at Line Level for easy identification and verification for Products & Services

• HSN Code and Description
• SAC Code and SAC Description

(Accounts Receivable – Sales – Entry – Proforma Invoice / Quotation)
(Accounts Receivable – Sales – Entry – Sale Order)
(Accounts Receivable – Sales – Entry – Sale Invoice)
(Accounts Receivable – Sales – Entry – Sale Return)

14. Entry – Purchases (Enhanced)
– Applicable for India only

Detailed Information added at Line Level for easy identification and verification for Products & Services

• HSN Code and Description
• SAC Code and SAC Description

(Accounts Payable – Purchases – Entry – Purchase Inward Quotation)
(Accounts Payable – Purchases – Entry – Purchase Order)
(Accounts Payable – Purchases – Entry – Purchase D/O (GRN))
(Accounts Payable – Purchases – Entry – Purchase Invoice)
(Accounts Payable – Purchases – Entry – Purchase Return)

15. Refreshed Interface (Enhanced)

• Refreshed and Cleaner Interface
  • Server Admin Utility – Backup
  • Masters – User Defined Fields – All Documents
  • Masters – Items / Products – Warehouse
  • Inventory Warehousing – Entry – Finished Goods – Received
  • Manufacturing – Planning and Scheduling – MRP
  • Manufacturing – Masters – General – Working Time
  • Manufacturing – Masters – General – Holiday Master
  • Manufacturing – Masters – General – Calendar
  • Manufacturing – Masters – General – Labour Group
  • Manufacturing – Masters – General – Machine
  • Manufacturing – Masters – General – Drawing Library
  • Manufacturing – Masters – General – Idle Time Master
  • Manufacturing – Masters – General – Products
  • Manufacturing – Masters – General – Work Center
  • Manufacturing – Masters – General – Operation
  • Manufacturing – Masters – General – Routing
  • Manufacturing – Entry – General – Bill of Materials (BOM)
  • Manufacturing – Entry – General – Bill of Materials (BOM) Relationship
  • Manufacturing – Entry – General – Manufacturing Order
  • Manufacturing – Entry – General – Issues
  • Masters – Items / Products – Products
  • FamilyWealthGuru – Asset Master
  • Accounts Receivable – Sales – Entry – Proforma Invoice / Quotation
  • Accounts Receivable – Sales – Entry – Sale Order
  • Accounts Receivable – Sales – Entry – Sale D/O
  • Accounts Receivable – Sales – Entry – Sale Return
  • FamilyWealthGuru – Portfolio Aggregation Setup
  • FamilyWealthGuru – Settings
  • FamilyWealthGuru – Asset Allocation
  • FamilyWealthGuru – Asset Class
  • FamilyWealthGuru – Asset Daily Rate

16. Entry – Purchases (Enhanced)
– Applicable for India only

Store the Vendor E-Way Bill Number when entering Purchase Invoice

• New Field: ‘Vendor E-Way Bill Number’ added in Remarks window

(Accounts Payable – Purchases – Entry – Purchase Invoice)

17. System – Company (Enhanced)
– Applicable for India only

New Field Added in “Other Information” Tab when creating New Company/Modifying Company Info

• Aadhaar Number
  • This is required to automatically calculate e-TCS (Tax Collection at Source) which is collected by your Vendors under certain conditions (some examples: Vendor’s sales exceed INR 10 Crores, you pay more than INR 50 Lakhs in a financial year for non-service purchases etc)

(System – Company – New)

18. Vendor Ledger Data Dump Report (Enhanced)

• New Fields added
  • Vendor Invoice Number
  • Vendor Invoice Date
  • Purchase Order Number
  • Purchase Order Date
  • Due Date
  • Master Purchase Invoice Number (For Landed Costing)

(Accounts Payable – Purchases – Reports – Party Ledger Vendors Data Dump)

19. Party Journal (Enhanced)

• You may modify Narration in Party Journal even after it has been adjusted

(Accounts Receivable – Sales – Entry – Party Journal)
(Accounts Payable – purchases – Entry – Party Journal)

20. Debit/Credit Notes (Enhanced)

• Track Adjustment Details from the data entry screen itself
  • Click on the button to see the Adjustment Details
  • Button dynamically changes to show
    • Fully Adjusted
    • Partially Adjusted
    • Not Adjusted
• Home Screen now displays Opening Documents (brought forward from previous year)
  • Debit Notes
  • Credit Notes

(Accounts Receivable – Sales – Entry – Customer Debit / Credit Note)
(Accounts Payable – purchases – Entry – Vendor Debit / Credit Note)

21. Ichiban Payroll Guru – Salary Statement (Enhanced)

• New Column added

  • Number of Days employee is present in Month

  • Possible to print this in Salary Statement

(Ichiban Payroll Guru – Reports – Salary Statement)

22. Alert Configuration – SMS Notification (Enhanced)

• Newly added “Attribute” Fields now available in Alert Configuration – SMS Notification

(System – Configuration – Alert Configuration)

23. Ichiban Payroll Guru – Payroll (Enhanced)
– Applicable for Nepal only

• Employee – Statutory Tab

  • New Field added: ‘Social Security Fund (SSF)’

• Payroll Settings – Pay Structure Tab

  • New Heads of Pay (HOP) / Allowance added

    • AD (SSF)

  • New Heads of Pay (HOP) / Deduction added

    • MHM (SSF)

    • Gratuity (SSF)

    • Social Security Fund (SSF)

    • PF (SSF)

    • AD (SSF)

• Payroll – Payroll Entry

  • New Functionality added

    • Where SSF = ‘Yes’, Tax Manual HOP for the Employee will be disabled automatically and value will be always = ‘No’

• Payroll – Payslip Generation

  • Where SSF = ‘Yes’, following HOPs will be visible in Pay Slip

    • AD (SSF)

    • Social Security Fund (SSF)

(Ichiban Payroll Guru – Payroll)

24. Letter of Credit (L/C) Details (Enhanced)

• New Fields added in Purchase Order / Remarks window

  • L/C Number

  • L/C Issue Date

  • L/C Expiry Date

  • Bank Code

  • Bank Name

Note : Values of above fields are automatically carried forward to Purchase D/O (GRN) & Purchase Invoice

(Accounts Payable – Purchases – Entry – Purchase Order)
(Accounts Payable – Purchases – Entry – Purchase D/O (GRN))
(Accounts Payable – Purchases – Entry – Purchase Invoice)

25. Purchase Data Dump Report (Enhanced)

• New Fields now available

  • L/C Number

  • L/C Issue Date

  • L/C Expiry Date

  • Bank Code

  • Bank Name

(Accounts Payable – Purchases – Reports – Purchase Data Dump)
(Auditor’s Toolbox – Purchase Data Dump)

26. Purchase Order Data Dump Report (Enhanced)

• New Fields now available

  • Indent / Requisition Number 

  • Indent / Requisition Date

(Accounts Payable – Purchases – Reports – Purchase Order Data Dump)

27. Sales Data Dump Report (Enhanced)

• New Fields now available

  • Customer Order Date

  • EGP Number

  • EGP Date

(Accounts Receivable – Sales – Reports – Sales Data Dump)
(Auditor’s Toolbox – Sales Data Dump)

28. General Ledger Data Dump Report (Enhanced)

• New Fields now available

  • Company Country Code

  • Company Country

  • Company City

  • Company Short Name

  • Company Type (applicable for all countries except India and Nepal)

  • Company ROC Number (applicable for all countries except India and Nepal)

  • Company GST Registration Number (applicable for all countries except India and Nepal)

  • Company Unique Entity Number/UEN (applicable for all countries except India, Malaysia and Nepal)

  • Alternate General Ledger Code

  • Opening Debit Balances

  • Opening Credit Balances

(General Ledger/Cash/Bank – Reports – General Ledger – General Ledger Data Dump)
(Auditor’s Toolbox – General Ledger Data Dump)

29. GST State Code (Enhanced)
– Applicable for India only

• Following the updated GST Guidelines, following enhancements have been done

  • State Code = ‘99 – Others’

    • Changed to ‘96 – Others’

    • Now displayed in a different fill-in colour for easy identification

    • In ‘Company Master’, if you had selected the State as ‘Others’ previously, this will be automatically changed to GST State Code = 96 in all relevant places (example: GST Details tab)

  • State Code = ‘97 – Other Territory’

    • New State Code added

    • To be used for Overseas Customers/Vendors

    • Now displayed in a different fill-in colour for easy identification

  • State Code ‘25 – Daman and Diu’

    • Deleted

  • State Code ‘26 – Dadra and Nagar Haveli’

    • Changed to ‘26 – Daman and Diu/Dadra and Nagar Haveli’

    • In ‘Company Master’, if you had selected the State as ‘Daman and Diu’ or ‘Dadra and Nagar Haveli’ previously, this will be automatically changed to GST State Code = 26 in all relevant places (example: GST Details tab)

• Above changes have been done in

  • System – Company Master

  • Masters – Customers / Vendors – Customers

  • Masters – Customers / Vendors – Vendors

  • Masters – Customers / Vendors – Update Customer / Vendor GSTIN

  • Masters – Customers / Vendors – GSTIN Validation and Updation Tools

  • Masters – Items / Products – Warehouse

  • General Ledger/Cash/Bank – Entry – Cash / Bank Voucher

  • General Ledger/Cash/Bank – Entry – Journal Voucher

  • Accounts Receivable – Sales – Entry – Proforma Invoice / Quotation

  • Accounts Receivable – Sales – Entry – Sale Order

  • Accounts Receivable – Sales – Entry – Sale D/O

  • Accounts Receivable – Sales – Entry – Sale Invoice

  • Accounts Receivable – Sales – Entry – Customer Receipt / Payment

  • Accounts Receivable – Sales – Entry – Customer Debit/Credit Note

  • Accounts Payable – Purchases – Entry – Purchase Inward Quotation

  • Accounts Payable – Purchases – Entry – Purchase Order

  • Accounts Payable – Purchases – Entry – Purchase D/O (GRN)

  • Accounts Payable – Purchases – Entry – Purchase Invoice

  • Accounts Payable – Purchases – Entry – Vendor Receipt / Payment

  • Accounts Payable – Purchases – Entry – Vendor Debit/Credit Note

  • Inventory Warehousing – Entry – Transfer of Stock – Stock Transfer Order

  • Inventory Warehousing – Entry – Transfer of Stock – Stock Transfer

  • Manufacturing – Entry – General – Stock Transfer

  • CRM – Entry – Leads

  • CRM – Entry – Accounts

  • Auditor’s Toolbox – GST – Form GSTR-3B

  • Auditor’s Toolbox – GST – Form GSTR-1

  • Auditor’s Toolbox – GST – Form GSTR-2

  • Auditor’s Toolbox – GST – Form GSTR-9

  • Auditor’s Toolbox – GST – Form GST ANX-1

  • Statutory – Reports – GST – Form GSTR-3B

  • Statutory – Reports – GST – Form GSTR-1

  • Statutory – Reports – GST – Form GSTR-2

  • Statutory – Reports – GST – Form GSTR-9

  • Statutory – Reports – GST – Form GST ANX-1

30. Amount in words with Lakh and Crore format (Enhanced)
– Applicable for India and Nepal only

• If Country of Installation = India or Nepal

  • Amount in Words in Document Printing/Online Printing will automatically be displayed/printed as Lakhs and Crores, as per following examples:

    • 2,00,000 will be displayed/printed as ‘Two Lakhs’

    • 4,00,00,000 will be displayed/printed as ‘Four Crores’

    • 6,30,00,000 will be displayed/printed as ‘Six Crores, Thirty Lakhs’

31. Vendor Ageing Data Dump Report (Enhanced)
– Applicable for India only

• New Field now available

  • PAN Number

(Accounts Payable – Purchases – Reports – MIS Reports – Ageing Vendors Data Dump)
(Auditor’s Toolbox – Ageing Vendors Data Dump)

32. Validate GSTIN Before Uploading E-Invoice (Enhanced)
– Applicable for India only

• Reduce Errors when Uploading E-Invoices (GST Rules do not allow E-Invoice if buyer’s GSTIN is not listed at ‘Active’ on the GST Server)

  • FACT ERP.NG now validates that the GSTIN is “Active” before uploading E-Invoice to GSTN Server

  • If the GSTIN not listed as “Active” on the GSTN Server, E-Invoice will not be uploaded

(Account Receivable – Sale – Entry – Sale Invoice)
(Inventory Warehousing – Entry – Transfer of Stock – Stock Transfer)
(Accounts Receivable – Sales / Entry / Sale Return)
(Accounts Payable – Purchases / Entry / Purchase Return)

33. Refreshed Interface (Enhanced)

• Refreshed and Cleaner Interface

  • FamilyWealthGuru – Portfolio Aggregation Setup

  • FamilyWealthGuru – Settings

  • FamilyWealthGuru – Asset Allocation

  • FamilyWealthGuru – Asset Daily Rate

  • Manufacturing – Production Report Card

  • Manufacturing – Finished Goods Received

  • Manufacturing – Material Transfer Note

  • Manufacturing – Finished Goods Returned

(FamilyWealthGuru / Portfolio Aggregation Setup)
(FamilyWealthGuru / Settings) (FamilyWealthGuru – Asset Allocation)
(FamilyWealthGuru – Asset Daily Rate)
(Manufacturing / Entry / General / Production Report Card)
(Manufacturing / Entry / General / Finished Goods Received)
(Manufacturing / Entry / General / Material Transfer Note)
(Manufacturing / Entry / General / Finished Goods Returned)

34. Entry – Party Journal (Enhanced)

• New Field added: ‘Internal Notes’

  • Displayed in Home Screen

  • Edit ‘Internal Notes’ directly from Home Screen (no need to modify the Document)

(Accounts Receivable – Sales / Entry / Party Journal)
(Accounts Payable – Purchases / Entry / Party Journal)

35. Document Printing & Reports – Party Journal (Enhanced)

• New Field introduced: ‘Internal Notes’

  • You may now optionally print ‘Internal Notes’ in Party Journal

(Accounts Receivable – Sales / Document Printing / Party Journal – Printing)
(Accounts Payable – Purchases / Document Printing / Party Journal – Printing)
(Accounts Receivable – Sales / Reports / Credit Note Register / Party Journal – Customer Credit Note Register)
(Accounts Receivable – Sales / Reports / Debit Note Register / Party Journal – Customer Debit Note Register)
(Accounts Payable – Purchases / Reports / Credit Note Register / Party Journal – Vendor Credit Note Register)
(Accounts Payable – Purchases / Reports / Debit Note Register / Party Journal – Vendor Debit Note Register)

36. Cancel Purchase Return (New)

• New Option Added

  • Cancel Return

• Enter ‘Remarks’ when cancelling a Purchase Return

• Cancelled Purchase Return appears with a Red-Strikeout in the Home Screen

• ‘Cancelled Remarks’ can be viewed and printed in Purchase Return as well

(Accounts Payable – Purchases / Entry / Purchase Return)

37. Cancel Sale Return (New)

• New Option Added

  • Cancel Return

• Enter ‘Remarks’ when cancelling a Sale Return

• Cancelled Sale Return appears with a Red-Strikeout in the Home Screen

• ‘Cancelled Remarks’ can be viewed and printed in Sale Return as well

• Applicable for India only: you may Upload Cancelled Sale Return to GSTN Server within 48 hours (via the inbuilt API)

(Accounts Receivable – Sales / Entry / Sale Return)

38. Home Screen and Document Designer – Sale Return (Enhanced)
– Applicable for India only

• New Fields Introduced 

  • IRN

  • IRN Acknowledgement Date

  • IRN Acknowledgement Number 

(Accounts Receivable – Sales / Entry / Sale Return)
(Masters / Document Designs)

39. FamilyWealthGuru – Import Asset Daily Rate (Enhanced)

• “Template” added 

  • Single Click download of Import Template (Excel File)

  • You may import Daily Asset Rates (for unlisted Assets) now

(FamilyWealthGuru – Asset Daily Rate)

40. Online Maker-Checker Enabled for InvoiceNow (earlier known as PEPPOL EInvoice) – Sale Invoice (Enhanced)
– Applicable for Singapore only

• Powerful Online Maker-Checker enabled for InvoiceNow (earlier known as PEPPOL EInvoice)

  • Set up Maker-Checker for Online Approval

  • FACT ERP.NG will upload InvoiceNow only upon successful Online Approval

(Accounts Receivable – Sales – Entry – Sale Invoice)

41. InvoiceNow (earlier known as PEPPOL EInvoice) – Purchase Invoice Import (Enhanced)
– Applicable for Singapore only

• Import of Purchase Invoice made yet more powerful

  • For each of the Vendor Invoices which can be downloaded, view the following prior to clicking the Import button

    • Vendor Code, Vendor Name and Vendor PEPPOL ID

(Accounts Payable – Purchases – Entry – Purchase Invoice)

42. Web Cockpit – New Tiles Introduced (Enhanced)

• Inventory

  • Stock Ledger Group Wise Summary 

(Web Cockpit)

43. Document Management System/Document Attachment (Enhanced)

• File Name Length has been increased to 200 characters for all attachments

(Applicable for all modules where document attachment is available)

44. Reduced EPF Rate Implemented as announced by Govt of Malaysia (Enhanced)
– Applicable for Malaysia only

• Govt of Malaysia has announced a new Statutory Contribution Rate for Employees as a part of the several Covid support measures to businesses operating in Malaysia

• Employee’s Share of the Employees’ Provident Fund (EPF) Rate has a new band: 9 to 11 per cent for employees aged below 60 years with effect from 1 January 2021

• Employees are now at liberty to maintain the Employee Contribution Rate at 11 per cent or opt for the reduced rate of 9 per cent

• Ichiban Payroll Guru now intelligently calculates the reduced EPF Rate of 9% where applicable

(Ichiban Payroll Guru – Payroll – Payslip Generation)

45. Impairment of Fixed Asset (New)

Easily reduce value of Fixed Assets (if value has been reduced due to natural calamities, damage to asset etc)

• Impairment Configuration

  • New Mapping Field introduced in System Controls/Fixed Assets

    • Impairment GL Code (Profit & Loss)

• Product Master

  • New Mapping Field introduced in “Fixed Asset : Depreciation Settings”

    • Impairment GL Code (Profit & Loss)

• Document Numbering & Master Codes

  • New Module added : Impairment

• Fixed Assets – Entry

  • New Option added : Impairment

• Reports – Impairment Amount now displayed in

  • Fixed Asset Register

  • Fixed Asset Schedule

  • Fixed Asset Ledger

(System – Preferences – System Controls)
(Masters – Items / Products – Products)
(Masters – Document Numbering & Master Codes)
(Fixed Assets – Entry – Impairment)
(Fixed Assets – Reports – Fixed Asset Register)
(Fixed Assets – Reports – Fixed Asset Schedule)
(Fixed Assets – Reports – Fixed Asset Ledger)

46.Document Designer (Enhanced)

New Fields available

• EWB Number

• EWB Date

• EWB Valid Till

• EWB Cancellation Reason

• EWB Cancel Remarks

(Masters / Document Designs)
(Accounts Receivable – Sales – Entry – Sale Invoice)
(Inventory Warehousing – Entry – Transfer of Stock – Stock Transfer)

47. Invoice Terms – VAT/CST/GST Codes (Enhanced)

• “Define Sale Type” tab and “Define Tax Category” Tab

  • Tag All, Untag All, Invert Buttons added

• “Define Tax Category” Tab

  • Tag All, Untag All, Invert Buttons added

(Masters – Invoice Terms – VAT/CST/GST Codes)

48. Product Master – New Tab “Inventory Details” Introduced (Enhanced)

• Warehouse Wise Inventory Controls added

  • Minimum Level

  • Maximum Level

  • Reorder Level

  • Reorder Quantity

(Masters – Items / Products – Products)

49. Web Cockpit – Stock Status – Warehouse Wise (Enhanced)

• Warehouse Wise option now shows

  • Minimum Level

  • Maximum Level

  • Reorder Level

  • Reorder Quantity

(Web Cockpit – Inventory – Stock Status)

50. Web Cockpit – Reorder Status – Warehouse Wise (Enhanced)

• Warehouse Wise option now shows

  • Reorder Level

  • Reorder Quantity

  • Minimum Level

  • Maximum Level

(Web Cockpit – Inventory – Reorder Status)

51. Sales Data Dump Report (Enhanced)

• All Amount Fields of Global Terms now available in “Show Summary Report”

(Accounts Receivable – Sales – Reports – Sales Data Dump)
(Auditor’s Toolbox – Sales Data Dump)

52. Cash / Bank Reports – Voucher Payment – Payment Register Data Dump (Enhanced)

• Document Type Names easier to understand

  • “Cash / Bank Voucher” changed to “Cash / Bank Voucher – Payment”

(General Ledger/Cash/Bank – Reports – Cash / Bank Reports – Voucher Payment – Payments Register Data Dump)

53. Cash / Bank Reports – Voucher Receipt – Receipt Register Data Dump (Enhanced)

• Document Type Names easier to understand

  • “Cash / Bank Voucher” changed to “Cash / Bank Voucher – Receipt”

(General Ledger/Cash/Bank – Reports – Cash / Bank Reports – Voucher Receipt – Receipts Register Data Dump)

54. Web – Reports (New)

• Stock Status with Outstanding Sale/Purchase Orders

  • Customer Group Wise

  • Product Wise

• Fnished Goods Received Register

  • Customer Group Wise

  • Product Group Wise

  • Product Wise

  • Date Wise

• Outstanding Sale Order with Stock Report

  • Summary

  • Detail

(Web Cockpit – Reports)

55. Product Master (Enhanced)

• Refreshed Interface for more intuitive use

• All Sub Tabs under General Tab (examples: Inventory Details, GST Details etc) are now Individual Tabs

• Minimum Level, Maximum Level, Reorder Level and Reorder Quantity can now be entered Warehouse Wise in Inventory Tab (if Warehouse Wise Inventory is activated)

• Existing Minimum Level, Maximum Level, Reorder Level and Reorder Quantity moved to Company Column (if Warehouse Wise Inventory is activated)

(Masters – Items / Products – Products)
(Manufacturing – Masters – General – Products)

56. Warehouse Master (Enhanced)

• Minimum Level, Maximum Level, Reorder Level and Reorder Quantity

  • Enter values for above via “Warehouse Wise Inventory Level” button

  • You may choose the Lowest Level of Warehouse

(Masters – Items / Products – Warehouse)

57. Product Master (Enhanced)
– Applicable for India only

• If Company Accounting Period Start Date is greater than ’01/01/2018′

  • ‘TDS Section / Tax Category / Service Tax / Excise Details’ Tab will no longer be displayed

• If Company Accounting Period Start Date = ’01/01/2018′ or before

  • ‘TDS Section / Tax Category / Service Tax / Excise Details’ tab will remain visible

(Masters – Items / Products – Products)

58. SST-02 Form (Enhanced)
– Applicable for Malaysia only

• Royal Malaysian Customs Department (RMCD) requires the following to be followed for invoices on which Service Tax has been charged

  • Tax Payment Point = date on which the invoice is paid by buyer, to the extent of payment

  • 12 Month Rule = if the invoice remains unpaid for 12 months, the taxpayer must deposit the Service Tax Amount (to the extent the invoice remains unpaid)

• FACT ERP.NG now automatically follows the above rules when generating SST-02 Form

(Statutory – Reports – SST – SST-02 Form)
(Auditor’s Toolbox – SST – SST-02 Form)

59. Sales Order Data Dump Report (Enhanced)

• New Field added

  • Additional Product Description

(Accounts Receivable – Sales – Reports – Sales Order Data Dump)

60. Product Master – Mass Change UOM (Enhanced)
– Applicable for India only

• Central Board of Indirect Taxes (CBIC), Ministry of Finance, Govt of India has mandated that all GST registered entities must use the UOM (Unit of Measurement) exactly as per list published by them

• Example: Valid UOM = KGS (not Kilo, Kg, KG, Kg. etc)

• Unless the above GST Specified UOMs are used, E-Invoice upload to GSTN Server will fail

• This is particularly important since with effect from 01 April 2021, all taxpayers (regardless of turnover) must upload all B2B Invoices to the GSTN Server prior to shipment of goods

• To facilitate the above, we have released a very powerful tool as below

“Mass Change UOM”

• Change UOM in Product Master in bulk within seconds (with powerful search feature)

  • Purchase UOM

  • Stock UOM

  • Sale UOM

• Changes will affect future Sale Invoices only (existing invoices will not be affected)

(Masters – Items / Products – Products)

61. Currency Rates – Import (New)

• “Template – Currency Rates” added

  • Single Click download of Import Template (Excel File)

  • You may import Daily Currency Rates now

(Masters – Currency Rates)

62.’Internal Notes’ now available for Analysis & Ageing Report (Enhanced)

• ‘Internal Notes’ Field for following transactions now available in reports as below

  • Sale Invoice

  • Purchase Invoice

  • Credit Note

  • Debit Note

• Accounts Payable – Purchases – Reports – MIS Reports – Analysis – Vendors – Vendor Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Analysis – Vendors – Agent Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Analysis – Vendors – Agent Wise – Consider Transaction

• Accounts Receivable – Sales – Reports – MIS Reports – Analysis – Customers – Customer Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Analysis – Customers – Agent Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Analysis – Customers – Agent Wise – Consider Transaction

• Accounts Receivable – Sales – Reports – MIS Reports – Ageing – Customers – Invoice Due Date Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Ageing – Vendors – Invoice Due Date Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Ageing – Customers – Agent Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Ageing – Vendors – Agent Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Ageing – Customers – Customer Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Ageing – Customers – City Wise

• Accounts Receivable – Sales – Reports – MIS Reports – Ageing Customer in Home Currency

• Accounts Payable – Purchases – Reports – MIS Reports – Ageing – Vendors – Vendor Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Ageing – Vendors – City Wise

• Accounts Payable – Purchases – Reports – MIS Reports – Ageing Vendor in Home Currency